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Workflow: Faire invoicing

Faire orders in. QuickBooks invoices out.

Every fulfilled Faire order becomes a matching QuickBooks invoice with the right items, terms, and PO number, drafted and waiting for your review. You stop re-typing. Your books stop drifting.

Get a free teardown No call. The whole thing runs by email.

What changes

Today, by hand

  1. Open Faire, pull up the fulfilled orders one at a time.
  2. Re-key every line item into QuickBooks: products, quantities, wholesale prices.
  3. Copy over the PO number, set the terms, apply any order discount.
  4. Try to remember which orders you already invoiced.
  5. Repeat next week. And the week after.

With Airscape Works

  1. The automation reads your fulfilled Faire orders on a schedule.
  2. It checks each order number against QuickBooks and skips anything already invoiced.
  3. It drafts one invoice per order: correct items, quantities, terms, PO number, and discounts.
  4. Anything odd (an edited order, a partial shipment) gets flagged for you instead of guessed at.
  5. You review the drafts and hit send. Done.

The details that matter

Duplicate guard. The order number is checked against your existing QuickBooks invoices before anything is created. Running the automation twice never double-bills a store.

Discounts and commission math. Faire order-level discounts and marketplace fees land where they belong in your books, consistently, so month-end reconciliation stops being an archaeology project.

Nothing silent. Every run produces a summary of what was drafted and what was skipped and why. When something does not match cleanly, it gets surfaced, not buried.

You stay in control. Every invoice is a draft until you send it. Nothing goes to a customer and no money moves without you.

Common questions

Does the automation send invoices by itself?

No. Every invoice is created as a draft in your QuickBooks for you to review and send. Nothing goes to a customer and no money moves without you.

What stops it from invoicing the same order twice?

Before creating anything, it checks whether the Faire order number already appears on an existing QuickBooks invoice. Already-invoiced orders are skipped, so re-running it never creates duplicates.

What access do you need?

Your Faire brand portal and your QuickBooks Online account, under credentials you control and can revoke at any time. Your accounts stay yours.

What happens when an order changes after fulfillment?

Edits, partial fulfillments, and returns get flagged in your summary instead of silently invoiced. The judgment call stays with you.

Related: wholesale order entry ยท pricing

See what this would look like on your orders

Free written teardown of your wholesale back office. No call, no obligation.

Get a free teardown No call. The whole thing runs by email.